Bookkeeping for Family Fiduciaries

Author

Alternatives Financial Services, LLC

Posted on

Oct 13, 2015

Book/Edition

Colorado - Boulder County

When you take on the financial fiduciary role for a parent or family member, one of the most important aspects of the processes is bookkeeping. It is critical to give this area thought, especially if there will be a transition from your parent doing their own bookkeeping to you doing all the bookkeeping. If you have siblings, being transparent in the bookkeeping process is very important and supports trust and shared understanding of the parents financial situation.

Cultivating good bookkeeping habits makes tax time a snap as well as providing appropriate records to support your fiduciary decisions.

If you are good with computers, bookkeeping can be managed easily using QuickBooks, or other bookkeeping software. Most software allows you to download bank and credit card transactions directly and the software has become smart enough that once you categorize a transaction, it will remember that item and automatically put it in that account category when the transaction occurs again. If you are not good with computers, a simple paper system is easy to set up and does not have to be arduous.

Most routine bills, such as utilities, can be set up on the banking websites for auto pay. Items that require review such as invoices for facility care or home care and medical invoices should always be reviewed for accuracy before payment is made. A system to keep receipts either digital or by hard copy is very important. The industry standard is to have a receipt that exactly matches each payment you make and serves as your back up document. This is critical for medical expenses at tax time, as well as important to maintain transparency.

There are also great tools available to provide secure funds to a parent or loved one for household expenses. The True Link prepaid Visa Card is designed specifically for fiduciaries to provide funds that are secure. This card allows you to set spending parameters and receive alerts for a variety of transactions to quickly and easily monitor card activity and balance.

A good bookkeeping system reduces your time and stress, and allows you to attend to the many other fiduciary tasks that come up when caring for a parent or family member.

Editors Note: This article was submitted by Sally Hirsh, Professional Fiduciary, of Alternatives Financial Services, LLC. Sally can be reached at 303-776-0585 or by email at shirsh9807@gmail.com.

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