For more information about the author, click to view their website: Donna Schuyler Law
Paperwork…Paperwork…What
Should I keep?
Sorting through
the paperwork of a deceased loved one is a daunting task. It is important to
know what to keep and what to discard. Here are some helpful tips.
Deeds,
Titles and Vehicle Registrations
Deeds
and titles to property may not be obvious on the face of the document so it is
important to read everything carefully. Keep anything that has a legal
description (“Lots and Blocks” or “Metes and Bounds”), a vehicle identification
number (VIN), contains the word “title,” “deed of trust” or “warranty deed.”
Receipts
Some
property does not have a title such as a tractor, farm equipment or certain recreational
equipment. In such cases, keep the purchase receipts for this type of property.
It will be useful if there is a question about ownership, the value of the
property or the date it was purchased.
Bank
Records
Save
all bank records and statements. These will be valuable if a dispute arises
about ownership of an account, payments or distributions made from the account
and to whom. Shred unused checks.
Retirement
Accounts
Save
all statements and records pertaining to the decedent’s individual retirement
accounts (IRAs), 401(k) plans or pension plans.
Life
Insurance Policies
Save
all life insurance policies.
Social
Security Paperwork and Earning Statements
Save
information about the decedent’s Social Security account or earning statements.
Cancel
the Decedent’s Credit Card Accounts
Nowadays,
identity theft is a huge issue. Contact Experian, Equifax and TransUnion to report the death of your
loved one. Request the credit report be flagged as
“Deceased.” Being proactive prevents a lot of hassle later on. Cancel all credit cards in the deceased
person’s name. Also, there may be questions about the credit card purchase of
certain items or property. Save credit card statements until probate of the
decedent’s estate is complete.
Documents
that contain the decedent’s Social Security Number
If
you find any documents with the decedent’s Social Security Number and you make
a determination that the documents are not going to be saved, make sure it all gets shredded.
Tax
Records
Keep
the decedent’s tax records. There may be a question about real property
valuation, exemption or other issues that can be resolved by information in a
tax return.
Loan
Paperwork
Keep
all loan paperwork including loans on property or a loan the decedent made to a
relative, friend, individual or organization. This may show that there is
outstanding debt or money owed to the decedent’s estate.
Business
Agreements
Sometimes
people have business agreements that have been documented in writing. Such
agreements may contain a succession plan, what should happen with business
equipment or property, or what should happen upon the death of a business
partner.
Military
Records
Save
all military records just in case there are benefits owed to a survivor such as
a spouse, dependent child or disabled child. Some benefits are dependent upon
verification of military service during war time which occurred prior to the
advent of computer records. This includes photographs taken during wartime.
Birth
and Marriage Certificates
Save
all birth and marriage certificates. Again, for certain benefits for survivors,
such certificates may be needed.
Timeframe
for Keeping Paperwork
It
is advisable to keep these potentially important documents until the estate of
the decedent is settled, at a minimum. Otherwise keep them at least seven years
and longer if possible, especially if real estate is involved.
Contact
Your Attorney
Your
attorney will ask you pertinent questions and give you advice about what
records to keep. You should also review
your own estate plan documents to make sure they are up to date and reflect
your current wishes.
This article was written by Donna
A. Schuyler, Attorney, who practices in the areas of estate planning, elder law,
guardianship, and probate.
Donna Schuyler Law, PLLC;
elderlawboise.com. Phone 208-344-1947
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With over 25 years of experience as an elder advocate, Attorney Donna Schuyler practices in the areas of elder law, estate planning, guardianship, conservatorship and probate.Her lifes work is to provide protection for this vulnerable population and help elders achieve a high quality of life while preserving dignity and respect.Donna is a member of the Idaho State Bar Taxation, Probate and Trust Law Section, a member of the Idaho State Bar Professionalism and Ethics Section, past president and current member of the Treasure Valley Estate Planning Council and board member of Trust and Estate Professionals of Idaho. She has authored numerous articles on elder issues and lectures nationwide on estate planning and elder matters.
With over 25 years of experience as an elder advocate, Attorney Donna Schuyler practices in the areas of elder law, estate planning, guardianship, conservatorship and probate.Her lifes work is to provide protection for this vulnerable population and help elders achieve a high quality of life while preserving dignity and respect.Donna is a member of the Idaho State Bar Taxation, Probate and Trust Law Section, a member of the Idaho State Bar Professionalism and Ethics Section, past president and current member of the Treasure Valley Estate Planning Council and board member of Trust and Estate Professionals of Idaho. She has authored numerous articles on elder issues and lectures nationwide on estate planning and elder matters.
With over 25 years of experience as an elder advocate, Attorney Donna Schuyler practices in the areas of elder law, estate planning, guardianship, conservatorship and probate.Her lifes work is to provide protection for this vulnerable population and help elders achieve a high quality of life while preserving dignity and respect.Donna is a member of the Idaho State Bar Taxation, Probate and Trust Law Section, a member of the Idaho State Bar Professionalism and Ethics Section, past president and current member of the Treasure Valley Estate Planning Council and board member of Trust and Estate Professionals of Idaho. She has authored numerous articles on elder issues and lectures nationwide on estate planning and elder matters.